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Job Specification Template

 

Job Specification Template

One of the key things that will ensure you recruit successfully is to create a job specification for the role you are trying to fill in your organization. Only by really understanding what the role you are trying to fill is will you fill find the right person to fill it.

Working through the form below will help you identify exactly the person you are hiring for. The accompanying article First things first: write a a job specification will help you fill it out.

 

To download this form as a Word document, right click here, and Save Target as.

JOB TITLE:  

 

 

 
PURPOSE OF THE JOB: Provide an overview of the job, its context in the company, and the contribution that it makes. 

 

 

 

 

 

 
DUTIES & RESPONSIBILITIES: Outline the main daily duties, tasks and responsibilities of the position.

 

• 

 
   
CANDIDATE:  Think about the type of person suitable for the role. E.g will the person be working independently or in a team environment?

 

 

 

 

 

   

REPORTING TO:

To whom will the person report.

 

 

   

WORKING HOURS:

Full/Part Time; Contract/Permanent

 

 

   

SALARY:  

Indicate what salary you want or are prepared to pay.

 

 

   
BENEFITS & PERKS: E.g health insurance, subsidised canteen, car, gym membership etc.

 

 

 

 

 

   
PROBATION: You may want to establish a probationary period (typically 3 or 6 months.)

 

 

 

   
START DATE:  

 

 

 
CLOSING DATE:  

 

 

   

  

Person Specification

 

KNOWLEDGE 

Indicate what knowledge is required to do the job, e.g. do you require an understanding of a defined system, practice, method or procedure?

Essential 

 

 

 

 

Desirable 

 

 

 

   

WORK SKILLS

Indicate what skills specific to the job are required, e.g. language fluency, typing skills, etc.

Essential 

 

 

 

   

Desirable 

 

 

 

   

GENERAL SKILLS/ ATTRIBUTES

What more general characteristics are required to do the job effectively, e.g., communication skills, writing skills, ability to delegate, motivation etc. 

Essential 

 

 

 

   

Desirable

 

 

 

   

EXPERIENCE

What experience and/or achievement in a field, profession or specialism is required. E.g. a minimum period of experience in a defined area of work etc.

Essential 

 

 

 

 

Desirable

 

 

 

   
EDUCATION: Indicate the level of education required.

Essential 

 

 

 

 

Desirable

 

 

 

   
QUALIFICATIONS Indicate the professional qualifications and/or specific occupational training needed.

Essential

 

 

 

 

Desirable

 

 

 

   

 

Next steps? Try these articles

 

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