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Job Specification Template
One of the key things that will ensure you recruit successfully is to create a job specification for the role you are trying to fill in your organization. Only by really understanding what the role you are trying to fill is will you fill find the right person to fill it.
Working through the form below will help you identify exactly the person you are hiring for. The accompanying article First things first: write a a job specification will help you fill it out.
To download this form as a Word document, right click here, and Save Target as.
| JOB TITLE: | |
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| PURPOSE OF THE JOB: | Provide an overview of the job, its context in the company, and the contribution that it makes. |
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| DUTIES & RESPONSIBILITIES: | Outline the main daily duties, tasks and responsibilities of the position. |
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| CANDIDATE: | Think about the type of person suitable for the role. E.g will the person be working independently or in a team environment? |
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| REPORTING TO: | To whom will the person report. |
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| WORKING HOURS: | Full/Part Time; Contract/Permanent |
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| SALARY: | Indicate what salary you want or are prepared to pay. |
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| BENEFITS & PERKS: | E.g health insurance, subsidised canteen, car, gym membership etc. |
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| PROBATION: | You may want to establish a probationary period (typically 3 or 6 months.) |
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| START DATE: | |
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| CLOSING DATE: | |
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Person Specification
| KNOWLEDGE | Indicate what knowledge is required to do the job, e.g. do you require an understanding of a defined system, practice, method or procedure? |
| Essential
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| Desirable
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| WORK SKILLS | Indicate what skills specific to the job are required, e.g. language fluency, typing skills, etc. |
| Essential
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| Desirable
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| GENERAL SKILLS/ ATTRIBUTES | What more general characteristics are required to do the job effectively, e.g., communication skills, writing skills, ability to delegate, motivation etc. |
| Essential
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| Desirable
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| EXPERIENCE | What experience and/or achievement in a field, profession or specialism is required. E.g. a minimum period of experience in a defined area of work etc. |
| Essential
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| Desirable
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| EDUCATION: | Indicate the level of education required. |
| Essential
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| Desirable
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| QUALIFICATIONS | Indicate the professional qualifications and/or specific occupational training needed. |
| Essential
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| Desirable
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Next steps? Try these articles
- An introduction to online recruitment
- Job board advertising for employers
- Five steps to successful online recruitment
- First things first: write a job specification
- Job Specification Template
Help and advice on online recruitment and job board advertising:-
Online Recruitment Basics
Job Sites & Job Boards
Products and Services
Choosing a job board
Job Vacancy Advertising
Writing Recruitment Ads
Corporate Online Recruitment
Social Media Recruitment
A-Z Job Board Directory
Our directory of the best in online recruitment suppliers:-
Aggregator jobboards
Applicant tracking systems for employers
Applicant tracking systems for rec cons
CV databases
Flat fee recruiters
Job posting services
Recruitment advertising agencies
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